Preparing for Your Visit
Thank you for chaperoning your students during their field trip experience at HudsonAlpha! We look forward to hosting your group, and we are excited to meet you and your students.
While at HudsonAlpha, please actively monitor your students and help them have the best experience possible. Supportive chaperones who can quickly and quietly handle any minor disruptions will ensure that HudsonAlpha educators can focus completely on making your experience exceptional for your entire group.
Chaperones are encouraged to ask questions and model appropriate behaviors for the students.
A bus driver who would like to take advantage of grant funding for a paid lunch must be present in the Teaching Lab and actively engage as a chaperone throughout the experience.
Please review the following resources to help you prepare for a field trip at HudsonAlpha Institute for Biotechnology:
All students are provided with a lab coat, as well as goggles and gloves, to use when necessary. The Teaching Lab is equipped with safety equipment found in all HudsonAlpha laboratory spaces, and employees are trained for emergencies. We also have an on-site police officer and EMT. Please let us know if any student and/or chaperone has any allergies or needs accommodations.
For your protection, visitors to our lab space are asked to wear closed-toe shoes. Those with long hair should have a way to secure the hair, should it interfere with an experiment. Food and drinks are not allowed in the lab space, but can be left in a designated area right outside of the lab.
Our lab is an interactive space for trying on the career of science. All students are encouraged to take on the role of a scientist by asking questions, thinking outside of the box and exploring. Part of experiencing new processes and tools often involves making mistakes. Our lab space is a safe zone for honest mistakes! If mistakes or accidents do happen, students and/or chaperones should notify a member of HudsonAlpha immediately.
For groups that arrive by bus:
Please have the bus drop your group off in the circle on the east side of the building, located on Genome Way. A HudsonAlpha educator will meet you outside and direct you into the building. Groups are not permitted to enter HudsonAlpha more than 15 minutes prior to your experience. If your group should arrive more than 15 minutes before your experience, please remain on the bus. Due to security procedures at HudsonAlpha, a HudsonAlpha employee must escort all visitors and guests of the Institute.
The bus driver should park in the southwest lot, and can enter through the rear entrance, if he/she is joining the group for your experience.
For groups that carpool:
Please park in the visitor’s parking lot, located on the south side of the Institute. Your educator(s) will meet you at the front of HudsonAlpha located on Genome Way. Groups are not permitted to enter HudsonAlpha more than 15 minutes prior to your experience. If your group should arrive more than 15 minutes before your experience, please remain in your vehicle(s). Due to security procedures at HudsonAlpha, a HudsonAlpha employee must escort all visitors and guests of the Institute.
It is important to remind students that HudsonAlpha is a place of business. Behaviors that are perfectly acceptable in a middle school or high school environment are not necessarily acceptable in a professional setting. Visitors and guests of the Institute are expected to respect the space at all times. Please remind your students that they must move through the public areas of the Institute very quietly and without running. Inside the Teaching Lab, students are encouraged to ask questions, make connections, and actively participate in discussions. In order to make the experience enjoyable for every student, cell phone usage during the experience is not allowed – however, we do like to provide the opportunity for photos to be taken, time permitting.
In the event that students become overly disruptive or refuse to follow instructions from HudsonAlpha employees, groups may be asked to leave the premises.
Chaperones are encouraged to actively monitor the group. For more information for chaperones, please view our Chaperone Guide.
If you would like your students to potentially be featured in future HudsonAlpha marketing, publications and/or social media, please bring a signed copy of the student media release form for each student. Photos cannot be taken of a group if all students do not bring a signed and completed form. When completing the field trip request form, please let us know if you are planning to bring student media release forms.
Teachers are welcome to take pictures with their own devices during the experience. Keep in mind that photos may be prohibited in certain areas of the Institute.
Cummings Research Park and the HudsonAlpha Institute for Biotechnology are a tobacco-free environment. Please refrain from any consumption of tobacco during your visit to HudsonAlpha.