Field Trip FAQs

We have field trip experiences for groups of 10 or more students in grades 6-12.

Please visit the HudsonAlpha Educational Outreach website to complete the field trip request form or join the waitlist.

Previous laboratory experience is not required. However, students must be willing to think scientifically, work collaboratively, receive and follow directions, and act in a professional and respectful manner at all times.

Middle school experiences and high school half-day experiences start at 8:30 am or 9:00 am and last 1.5 to 4 hours, depending on the experience. Full-day high school experiences may start at 8:30 or 9:00 am and generally end between 1:30 and 3:00 pm, depending on the experience. “Genetically Modified Snacks?” and “Jumping Genes!” require a minimum of six hours.

Please contact Mrs. April Reis at areis@hudsonalpha.org if you require a different arrival or departure time.

The Teaching Lab has capacity for up to 32 students and 3 chaperones. To request a field trip for more than 33 students, please complete our Large Group Field Trip Request form on our field trips webpage.

Yes! There are a limited number of opportunities for groups of 33 or more students to have a one-day field trip experience. To request a field trip for more than 33 students, please complete our Large Group Field Trip Request form on our field trips webpage.

Public schools in the state of Alabama may qualify for grant funding. This grant will cover the cost of a one-day field trip experience, which includes laboratory supplies and catered box lunches for up to 32 students and 3 chaperones. Additional chaperones may attend at a cost of $8.75 each for lunch. To qualify for funding, a minimum time of 3 hours is required for middle school groups and 4 hours for high school groups. There is a limited amount of funding available to public schools in the state of Alabama for each school year. Once funding is exhausted, schools can still schedule field trips at cost. For private schools groups in the state of Alabama and public or private school groups outside the state of Alabama:

half-day experience – $150 for up to 32 students
full-day experience – $300 for up to 32 students

A catered box lunch is provided at a cost of $8.75 per lunch. This includes ham or turkey sandwiches/wraps, chips, cookie, and water. We also provide alternate meal options for those with dietary restrictions (vegetarian, gluten free, etc.).

Student groups are allowed to bring their own lunches. However, there is limited refrigeration or microwave usage available. If you will need refrigeration for lunches, please let us know in advance so we can try to make accommodations to the best of our ability.

HudsonAlpha has an on-site bistro, from which catered box lunches are ordered. Due to scheduling limitations and physical capacity of the bistro, field trip student groups are not permitted to order lunch directly from the bistro. Prior to your visit, you will be asked to provide the dietary restrictions of your students and chaperones so that we can meet the catering needs of your group.

Yes! Groups may take pictures and video outside the Institute. While inside, pictures and video are allowed in designated places. The staff of HudsonAlpha will inform you of area(s) where photography and video is allowed. Taking photos and video in prohibited areas of the building may result in being asked to leave the Institute.

Upon scheduling your experience, you will be given an arrival and departure time. We will make every attempt to align your arrival and departure times with your requests, as room and staff availability permits. We must ask that groups arrive no more than 15 minutes prior to your scheduled start time. If your group should arrive more than 15 minutes before your experience, please remain on the bus/in your vehicle until your designated time. At that time, a member of the HudsonAlpha Education Outreach come outside to greet you. Due to security procedures, a HudsonAlpha employee must escort Institute guests at all times.

HudsonAlpha will invoice the school the day after your field trip experience has occurred. If you would like to pay prior to, or at the time of your experience, please contact Education Outreach at edoutreach@hudsonalpha.org.

In the event you must cancel your upcoming experience, please contact us no later than 48 hours before your experience. Late cancellations or no shows may result in your group being charged the full price of the experience, including the cost of lunches if applicable. Please contact edoutreach@hudsonalpha.org to cancel your experience, subject line: Field Trip Cancellation.

In the event of severe weather, please let us know as soon as you are aware of the need to cancel. The safety of you and your students is our primary concern, and we will attempt to reschedule your experience, pending scheduling and staff availability. Please contact edoutreach@hudsonalpha.org to cancel your experience, subject line: Field Trip Cancellation.

Yes. However, grant funding for Alabama public schools will only cover the cost of a single, one-day field trip experience per teacher, per school year.

The staff of Educational Outreach and the speakers work collaboratively based on the availability of speakers. Selection of a group’s speaker will be determined by staff and based on speaker availability and the target audience.

There is a document that shows how each experience supports the Alabama Course of Study. Visit the Field Trip Experiences page to find links to high school and middle school COS alignment.

Educators within the HudsonAlpha Educational Outreach team will lead the field trip experiences. Throughout the experience, students may also interact with other members of HudsonAlpha.

Have a question that is not answered here?

Please contact April Reis, Student Experiences Specialist.